Closing date: 14 Apr 2010
Location: Nigeria - Abuja
The National Democratic Institute for International Affairs (NDI) seeks a Resident Director of Finance and Administration, (DFA) to manage the financial, administrative, and logistical aspects of NDI’s Nigeria program including the oversight of the Institute’s multiple subgrants. The DFA will be supported by a finance and administrative manager, a logistics officer and assistant, and several accountants, including two subgrant accountants. The DFA will be based in Abuja, Nigeria.
The primary responsibility of the position will be to administer NDI’s multi-million dollar Nigeria program in coordination with the Institute's headquarters in Washington, DC. The DFA will manage the accounts, oversee the accounting department, manage the administrative and financial operations in Abuja, monitor field expenses against the budget for the grant, supervise all administrative and accounting staff, share information with the program and financial management teams in Nigeria and Washington, DC, and ensure compliance with U.S. government financial/programmatic reporting requirements and NDI policies and procedures. The DFA will be the communications liaison on financial reporting and clearance matters with the International Accounting team in Washington, DC.
The DFA will also work with NDI’s Washington-based Subgrants Department to ensure that local subgrantees are in financial compliance with federal and organizational regulations and that they are meeting their programmatic and reporting obligations. The DFA will oversee two subgrant accountants who will be responsible for managing subgrants made to Nigerian organizations, supervise the subgrant application and approval process; support the training of subgrantees, and monitor the subgrantees’ progress in structuring their accounting policies and procedures for the elections program.
- Provide oversight of financial operations in the field for a $15+ million dollar program, funded by USAID;
- Manage all aspects of accounting for the Nigeria field office, including the direct supervision of accounting personnel,
- Monitor program expenditures, monthly field expenses of between $150,000 to $300,000, including budget to actual expenses, and reporting on financial results and cost projections to senior management in Nigeria and Washington, DC;
- Further improve accounting and financial systems in consultation with the management teams in Nigeria and Washington, DC;
- Oversee the disbursement of over $3 million in subgrants to local civil society organizations;
- Train NDI’s field office accountants on NDI’s policies and procedures, donor grant compliance requirements and bookkeeping and internal controls;
- Oversee compliance with internal controls and accounting procedures;
- Ensure that all financial and accounting reports are prepared and submitted in a timely manner.
- Support the Resident Director in coordinating NDI programs and day-to-day internal operations of the NDI-Nigeria office;
- Liaise with NDI’s DC-based Central and West Africa team and administrative departments to ensure all significant administrative issues are addressed and resolved and that all follow-up is performed as requested;
- Provide guidance and counsel to international and local staff on administrative and human resource matters in consultation with Human Resources DC staff, when necessary;
- Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policies and handbook;
- Develop and implement administrative and human resources systems, in consultation with Abuja-based senior management team and relevant DC-based staff, to support NDI’s programs in Nigeria;
- Supervise a team of administrative and support personnel;
- Regularly review security plans and adapt NDI’s practices and profile as necessary;
- Serve as a point of contact for security issues for NDI-Nigeria (the Resident Director is the primary contact);
- Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff;
- Create and update job descriptions to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation that supports the organization’s ability to attract, develop and retain top talent;
- Contribute to the appraisal of employee performance, address complaints and resolve problems;
- Act as back-up to members of management team when they are not present.
- Review subgrant budgets and proposals, and evaluate subgrantees’ financial systems and internal controls to assess risks and develop appropriate monitoring procedures in consultation with the Subgrants Department in DC;
- Be the liaison between the field office and the D.C. office on subgrant matters;
- Monitor and ensure timely submission of reports by the subrecipients.
- Bachelors Degree in finance, accounting, or business administration and/or a related field;
- Minimum of fourteen (14) years in financial management, accounting, and administration, preferably for an international NGO working with USAID funding;
- Thorough knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems;
- The ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes nonexistent infrastructure;
- Previous experience with international grants administration preferred;
- High level of attention to details in all aspects of work responsibilities;
- Strong written and verbal communications skills combined with the ability to work collaboratively with Washington based finance staff as well as program staff in Nigeria;
- Experience with word processing and spreadsheet software (Microsoft Word and Excel preferred);
- Experience with database creation and management;
- Ability to analyze and interpret governmental and organizational rules and regulations, including OMB Circulars A-110, A-122 and A-133;
- Living/working experience outside of the US preferred.
NDI is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status or any other characteristic protected by law.
How to apply